Charter Bus Prices: How to Calculate Your Memphis Bus Rental Costs
We understand that budgeting can be a stressful yet important part of the trip-planning process. Lucky for you, we’ve created this guide to Memphis charter bus rental costs so you can book with peace of mind!
You can always trust Memphis Charter Bus Company to provide customized transportation solutions. That means your charter bus rental in Memphis will be tailored to your headcount, amenity needs, and itinerary. The best way to know exactly how much your bus rental service will cost? Call our 24-hour customer care team at (901) 295-2932, and we can provide a fast and free quote that’s personalized to fit your trip’s specifics.
If you need to see some ballpark numbers to know what you’re getting into, here are some approximate rates based on previous reservations:
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| Charter Bus | $160 – $230 | $1,620 – $2,100 | $5.75 – $7.20 |
| Minibus | $145 – $200 | $1,500 – $1,920 | $5.00 – $7.00 |
*The prices listed above are just estimates. The final price of your charter bus rental or minibus shuttle will depend on factors specific to your trip and itinerary.
**A 5-hour minimum reservation time is required to book through our network. Mile overages on daily rentals may incur extra charges.
Factors that Affect Memphis Bus Rental Pricing
As we said before, the price of your charter bus in Memphis will be determined by specific trip details, such as:
Travel Dates: We see increased demand and lower availability during peak travel seasons like summer vacation, bis local conventions, and major holidays. As a result, you can expect higher rates for bus rentals during high-traffic travel times.
When You Book: Lock in your reservation as soon as possible to ensure the best availability and rate for your charter bus rental. Trips taking place during busy travel seasons should be reserved 6 to 9 months ahead of the departure date, while trips during not-so-busy seasons can be reserved 3 to 6 months in advance.
Trip Duration and Distance: You can expect long-distance bus rentals and trips over multiple days to cost more than short-distance and local group trips. In other words, the longer you’re aboard your bus and the more miles you ride, the more your bus rental will cost.
Destinations: Your Memphis bus rental rate can be calculated by the hour, by the day, or by the mile, depending on where you plan to travel and how many stops you take along the way. For trips outside of Memphis city limits, you may see the extra mileage reflected in your estimate.
Passenger Count: One of the biggest factors that determines the type of motorcoach we pair you with is how many passengers need a ride. Smaller minibus rentals tend to cost less than larger motorcoaches like our network’s 56-passenger charter buses.
Feel free to call us at any time to learn more about the bus rental process. Agents are standing by at (901) 295-2932 to give you a free quote for your own Memphis charter bus service.
You can expect your quote to cover:
- The cost of your charter bus reservation
- The services of a professional bus driver
- Fuel costs
- Full-coverage insurance
- Processing fees
Expenses you will NOT see covered on your estimate include:
- Tolls
- Parking fees
- Driver gratuity (not required, but many passengers offer a 5-10% cash tip)
- Lodging for your bus driver (required for overnight and multi-day trips)
Below are a few examples of transportation services we’ve provided in the past, along with approximate price breakdowns for each.
Sporting Event Shuttle Services
A sports team is planning to attend a 2-day tournament at the FedExForum. To provide easy transfers between the main event, local hotels, and post-game dinners at nearby restaurants, the coaching staff books two 18-passenger minibus rentals to run throughout each day. Each minibus is quoted for $1600 per day, and the staff can lock in two hotel rooms for the drivers at $140 per night, so the estimated total for this sporting event bus rental will be $6,540 plus gratuity.
A Wedding Day Bus Rental
A happy couple is getting hitched at The Columns in Memphis. While they love the venue, parking downtown can be limited, and they don’t want any reason for their loved ones to be stressed out or run late on their wedding day. To streamline logistics, they rent a 25-passenger minibus to shuttle guests between their hotels and the ceremony space and back—and to the after-party! The couple is quoted $150 per hour for their 8-hour reservation, and they end up tipping their bus driver 8%—bringing the total cost of their wedding day shuttle service to $1,296.
A School Field Trip Charter Bus Rental
An out-of-town middle school teacher is rounding up their eighth-grade classes for a field trip to the National Civil Rights Museum. He decides to rent two 56-passenger charter buses to ensure all 80 students and 10 chaperones stay comfortable throughout the 120-mile round-trip journey. With a full-sized motorcoach in tow, their school field trip transportation will include plenty of undercarriage storage for a picnic lunch, as well as an onboard DVD player and TV screens to keep everyone entertained on the ride home. The school group is quoted at a $6 per mile, per vehicle rate for a round-trip total of $1,440. If the chaperones offer a 5% tip at the final drop-off ($72) and the cost of the trip is split evenly between all passengers, the cost of their school trip charter buses will be $16.90 per person.
Ready to get started? Call us at (901) 295-2932 and get your free, no-obligation quote today!